Amicus can help you keep track of the time you are absent
due to vacation or illness. For your convenience, two Files
are automatically created for each new Firm Member:
- Personal - Vacation - [Firm Member's Full Name]
- Personal - Illness - [Firm Member's Full Name]
To see these Files in the Files Index, select the Non-
Billable option in the Navigation Pane.
You can add Notes, Communications, Events, Documents,
etc. to these Files in order to organize your vacation
requests, medical appointments, and other information.
Note that special Billing Categories are assigned to
these Files:
- "Vacation - Non Billable" is assigned to the
Personal-Vacation File.
- "Personal - Non Billable" is assigned to the
Personal-Illness File.
If you create Time Entries using these Billing
Categories, the time will be added to the Non-billable Hours
totals in your Statistics view of the Time module. In
particular, it will add vacation time to the Vacation Days
total.
If you have already been assigned to Files for this
purpose by your firm's accounting program, you will want to
open the Files supplied in Amicus and change the details to
match those you use now. For example, you will need to edit
information in the fields that are used as the basis for
matching Amicus Files with records in your accounting
program (e.g. Matter ID and Client ID if you use PCLaw). You
can change the names of these Files if you wish.
Keeping Track of Vacation Time or Absence Due to
Illness
When you have been absent due to illness, or when you
know that you will be taking time off for a vacation, create
a Time Entry for each day of absence, and associate the
corresponding File with each Time Entry. Do not forget to
enter the appropriate number of hours in the Time Entry.
By doing so, you ensure that the projections calculated
in your Statistics view will be reliable.
Vacation Day Statistics
The time you assign to Time Entries that have the
"Vacation - Non Billable" Category will be used against your
projected vacation days in your Statistics view, and will be
counted as non-billable.
When calculating the vacation day total in the Statistics
view, vacation days are defined as days that meet either of
the following criteria:
- past business days that have no Time Entries
- past business days that have a vacation Time Entry
and no other Time Entries
A vacation Time Entry of four hours or less is counted as
a half-day vacation.
