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Cooperative Network Integrators, Inc. Newsletter )
Issue 12 December 2007
In this issue
  • Promotions for Amicus Attorney Products
  • Amicus Attorney 2008 Small Firm Edition
  • Amicus Accounting 2008
  • Amicus Attorney Tip of the Month - Use Event Categories
  • Dual Monitors - More screen space means greater productivity
  • Myths about Disk Fragmentation
  • Myth No. 1: The 'built-in' defragmenter that comes with Windows is good enough.
  • Myth No. 2: Fragmentation is not a problem unless more than 20 percent of the files are fragmented.
  • Myth No. 3: When your computer gets unbearably slow, it's time to replace it.
  • Myth No. 4: You can wear out your hard drive if you defragment too often.
  • Myth No. 5: I don't need to defragment, I just bought a new system.
  • Current Versions of Law Office software

  • Gavel and Gown has revised their pricing on Amicus products effective 11-26-07. The prices are reflected in the following articles for Amicus Attorney 2008 and Amicus Accounting 2008.
    In addition, the price for Amicus Attorney 7 has increased to $699.00 for the first user and $599.00 for additional users. For additional pricing information, please contact us.

    Due to the new release of Amicus Attorney 2008 Small Firm Edition and 2008 Amicus Accounting we are going to address over the next couple of months the new features and upgrades to Amicus products.

    We feel the release of Amicus Attorney 2008 Small Firm Edition and Amicus Accounting 2008 provide a unique upgrade position for existing Amicus Users.
    The new features of these products take into consideration many issues G&G have heard from you as well as utilizating new technology to improve upon the rich feature set.

    Please contact either Carmen 513 368-0042 (crelatores@cni-incorporated.com) or Ron 513 312- 8381 (rcarter@cni-incorporated.com to order the upgrades or provide you with more information concerning the New Amicus 2008 Product Line and how it affects your existing installation.

    This month we will address the Myths concerning Disk Fragmentation and how Dual Monitors greatly improves user productivity.

    Most businesses, including law firms, are entering year-end planning mode. Effective planning this time of year can reduce tax liability and increase the bonus pool available to lawyers and staff. It is also a good time to seriously review technology needs. Often there are tax advantages when you purchase of hardware and software just before the end of the year.

    Contact us for assistance in purchasing hardware, software and network products.

    amicuscc logo
    Ron Carter
    Promotions for Amicus Attorney Products
     

    Save 15% off licenses of Amicus Attorney 2008 Small Firm Edition from now until 3:00 PM EST on December 31, 2007.

    This special rate is valid for new customers only, up to a maximum of 10 licenses

    Save 15% off licenses of Amicus Accounting 2008 from now until 3:00 PM EST on December 31, 2007.

    This offer is for existing Amicus Attorney customers only.

    Note that Amicus Accounting 2008 works with Amicus Attorney 2008 Small Firm only.

    If a firm is using an earlier version of Amicus Attorney, they must upgrade to Amicus Attorney 2008 if they wish to use Amicus Attorney 2008.

    There is no maximum to the number of licenses they can purchase at this special rate.

     

    Amicus Attorney 2008 Small Firm Edition

    Amicus Attorney 2008 Small Firm Edition is the latest version of Amicus Attorney built on the popular V+ (C++) platform. It is specifically designed for the solo and small firm market. It has significant enhancements over its predecessors.
    These include:
    a new navigation pane similar to Amicus 7,
    a new Tasks module for managing To Do's all in one place,
    real time spell check,
    text expansion,
    email signatures,
    Outlook®
    email integration enhancements
    and the ability to run in Client/Server mode.

    This product is for firms with 10 users or less only. It is a superb upgrade for all V and V+ Advanced and Client/Server customers with 10 licenses or less.

    Pricing for the Small Firm Edition will be $499 for the first license and $399 for additional licenses.

    Please note that these two products are no longer bundled together.

    They need to be purchased separately. Of course they still work together wonderfully.

    However, it is important to understand that if you are upgrading from the old Amicus Small Firm, you will need to upgrade both the Amicus Attorney side and the Amicus Accounting side if you want to continue using both products.

    Pricing for upgrades is as follows

    • Upgrading to Amicus Attorney 2008 Small Firm Edition: 1st user / add'l users
    • From Amicus Small Firm $249 / $199
    • From Amicus Attorney V+ (Advanced or Client/Server) $249 / $199
    • From Amicus Attorney V or below (Advanced of Client/Server) $299 / $249
    Amicus Accounting 2008

     

    Amicus Accounting 2008 is the new version of our Accounting product. It has many enhancements over the original Amicus Accounting, including easier navigation, the ability to change the Client on an existing matter, enhancements to Accounts Receivable interest, billing and reminder statements, a new payroll add-on option and a more powerful receipt function.

    Pricing for Accounting will be $349.00 for the first license and $249.00 each additional license.

  • Upgrading from Amicus Accounting to Amicus Accounting 2008 $99 / license
  •  

    Amicus Attorney Tip of the Month - Use Event Categories
    amicus

     

    Use Event Categories to get a Quick List of Upcoming Filing Deadlines
     

    Wouldn't it be nice if you could quickly print out a list of all the upcoming filing deadlines on your calendar for this month, or this week? You can, by simply using the event category field in the appointment details screen.

    Let's say you have you have an answer due on a particular day. You enter an appointment on your calendar with a title of "Answer Due" and you appropriately associate it with a file. You can take it one step further, and assign the appointment to the event category "Filing Deadline." (Keep in mind that event categories are a customizable field that can be created by your Amicus Administrator).

    Then, you can run a report that comes standard with Amicus Small Firm Edition. The report is titled "My Events - Selected Category." This report allows you to see Events in a specific category within a date range that you determine. From any module in Amicus, you can select the REPORTS option from your FILE dropdown.

    For more information about this or other functions and features of Amicus Attorney , please contact us.

     

    Dual Monitors - More screen space means greater productivity
     

    Few technology upgrades are as simple to accomplish or as effective in boosting productivity. Add a second monitor to gain additional screen space. This extra space will let you keep all important information in view. No more selectively minimizing or maximizing windows, moving them around, or opening and closing applications just to see the info you need.

    One of our favorite dual-monitor uses is to keep our electronic research window open on one screen (usually a web browser connected to an on- line research service) and our word processing window with the brief we are writing open on the other screen. You can also keep your practice management software open on one screen and your email program open on the other. The possibilities are nearly endless. So much so that dual- monitor devotees sometimes expand to three or more monitors.

    It is easy to add a second monitor to a notebook or desktop computer. Nearly every modern notebook PC has both a built-in screen and a display output port (VGA or DVI). A computer monitor may be directly connected to this port. Decent monitors are often available for $200 or less.

    If you have a desktop computer, the process is only slightly more difficult. Newer PC's sometimes come with video adapter cards that contain dual monitor outputs, often one VGA and one DVI. Most of these adapter cards are capable of sending discrete outputs through each port simultaneously. If you computer lacks a dual-port card, one can usually be added for as little as $50 (climbing to several hundred dollars for high- performance cards geared for gaming or graphic design, but not necessary for most law office work).

    If your primary PC is a notebook that you transport between the office and home, you may want dual- monitor setups, complete with docking stations, at both office and home. This will give you the same great productivity gains when you need to work at home (something we all would like to avoid, but are not always able to).

    CNI, can help you decide which second (or third) monitor to buy. If you need a new video card to power your new dual-monitor system, we can recommend the right card, and then install and configure it for you.

    Myths about Disk Fragmentation
    This article was taken from a white paper from Diskeeper Corporation.
    We have had many clients ask why we strongly recommend defranging their workstations and servers often. Simply it makes your systems run faster and helps in eliminating damaged files due to lost pointers (addresses) on fragemented files.

    I personnaly use Diskeeper on our office systems and have been very happy with the results we have received by using the automatic defrag features.

    If you would like more information concerning Diskeeper, please give me a call
    513 312-8381.

    We also have information about diskeeper products on our website, please use this link.

     

    Myth No. 1: The 'built-in' defragmenter that comes with Windows is good enough.
     

    This statement would be true if the built-in defragmenter was fast, automatic, and customizable. Unfortunately, the built-in defragmenter does not have any of these features.

    Fast Defrag: The built-in defragmenter takes many minutes to hours to run. Diskeeper completes its work in seconds to a few minutes.

    Automatic Defrag: The built-in defragmenter requires that you keep track of fragmentation levels, you determine when performance has gotten so bad you have to do something about it, and then you manually defragment each drive using the built-in defragmentation tool. Diskeeper does all of this for you automatically. That's why millions of very happy customers call it "the Set It and Forget It" defragmenter. You have better things to do with your time than defragmenting disk drives

    Customizable: With the built-in defragmenter, you take what you are given. (Hey, it's free. Stop complaining.) With Diskeeper, you get a defragmenter that will do everything for you automatically (and we do mean everything) or you can tailor its operation to suit your precise needs.

    What's happening to your computer when you fall behind on defragmenting?

    Many people don't realize how much of their computer's power is lost to fragmentation and how soon it happens. The graph at the top of this section is the result of a two week experiment we did using only Microsoft Internet Explorer and Microsoft Word. We performed the test using an ordinary desktop computer, not a file server.

    Note that each test starts with zero excess file fragments. That means that each line represents the fragments generated from the RECENTLY created or modified files; in other words, these are files that were used and fragmented THAT DAY. These recent files are the ones you least want to be slow to access. These are the ones you want to get at fast!

    You don't wait until you car is spewing blue smoke and the engine is rattling before you change your oil. Don't wait for your computer to slow down or grind to a halt before defragmenting.

    Contact us at 513 312-8381 to order Diskeeper software.
    Install Diskeeper and keep your computer performing at peak all the time.

     

    Myth No. 2: Fragmentation is not a problem unless more than 20 percent of the files are fragmented.
     

    Nothing could be further from the truth. If 20% of your files are fragmented and your computer accesses all files just as often as all other files, you are losing 20% of the power of your computer. In other words, it takes 20% longer to do everything you do. What does that cost you?

    But your computer does not access all files just as often as all other files. The files that fragment are the ones you use the most. Chances are, the fragmented files are the ones you use all the time. If that's the case, and each file is fragmented into only two pieces, disk accesses are taking twice as long and your computer is running at half speed! What's that cost you?

    But that's not all: Heavily used files don't usually fragment just a little bit; they fragment a lot. A large file that is modified frequently can fragment into tens, hundreds, even thousands of pieces in a short time. That degree of fragmentation can cost you 90% or more of your computer's performance when accessing the files you use most. Ever wonder why some Word docs seem to take forever to load. Well, that's why. Defragmented, these files load in a flash. Work goes faster; backups go faster; anti-virus scans go faster; everything you do goes faster. Does your computer take a long time to reboot? Properly defragmented, Windows XP can reboot in seconds. Diskeeper includes advanced defrag technology to make this happen. Shouldn't you be using it?

    Don't waste the money you invested in your computer and the time you spend using it. Keep the computer automatically defragmented with Diskeeper and get everything you paid for from your computer - no waiting!

     

    Myth No. 3: When your computer gets unbearably slow, it's time to replace it.
     

    The number one reason for performance bottlenecks is fragmentation. Even the hottest, best hardware will eventually slow down when fragmentation is left unchecked. The disk drive is by far the slowest of the three main components of your computer: CPU, memory and disk. Because fragmentation dramatically increases the time needed to read disk files, booting up your computer, launching applications and opening files takes longer and longer until one day you get fed up and decide to replace the machine with a new one. That is, unless you know that fragmentation is the true cause, in which case you can install Diskeeper and restore the computer to peak performance on the spot. Remember what it was like when that computer was brand new? That's what Diskeeper can do for you.

    To illustrate the point, we did a little experiment. We turned off automatic defragmentation on a desktop computer (2.4GHz) on Friday, and when we came in on Monday, we did the usual start-of-week actions. One of the things we do is to run a program that hunts down and removes spyware from our systems. On Monday, when we came in, we timed how long it took to deep-scan the system. It took 56 seconds. For purposes of the experiment, we didn't have it remove any spyware after this scan. We then defragmented the boot volume, and re-ran the deep-scan. This time it took 35 seconds. That's a 40% reduction in elapsed time!

    The same applies to any program that uses the hard drive, such as an anti-virus program. Take a look at the graph at the top of this section.

    Yes, it can take HOURS to run an antivirus scan on a volume with tens of thousands of files! All that time is lost production time. When it gets bad enough, it can make you want to replace the machine. Well, you don't have to replace it! Eliminate the problem by keeping your computer automatically defragmented with Diskeeper.

     

    Myth No. 4: You can wear out your hard drive if you defragment too often.
     

    Not true. The truth is, your drive is going to work much harder if you never defrag at all! It is a common misconception that defragmentation is stressful to disk drives. In reality, fragmentation results in many more disk accesses.

    Here is an example: If you have a file that is fragmented into 50 pieces, and you access it twice a day for a week, that's a total of 700 disk accesses (50 x 2 x 7). Defragmenting the file may cost 100 disk accesses (50 reads + 50 writes), but thereafter only one disk access will be required to use the file. That's 14 disk accesses over the course of a week (2 x 7), plus 100 for the defragmentation process = 114 total. 700 accesses for the fragmented computer versus 114 for the defragmented computer - the benefits are obvious.

     

    Myth No. 5: I don't need to defragment, I just bought a new system.



    This fallacy is often brought up to us by people inquiring about our product. We would ask them "Do you use Diskeeper to defragment your computer?" and the response is often "I just bought a new system, so I don't need to defrag."

    Of course, nothing could be further from the truth.

     

    Here's a screen of a disk analysis from a hard disk used for demos:

    Color Legend:
    Blue-defragmented files, Red- fragmented files, Yellow-paging file, Solid Green- system files, White-unused space, White with green lines-reserved system space, Light Blue- folders.

    You can see that it's got a paging file, lots of fragmented files and lots of fragmented free space. In fact, it's got over 1148 fragmented files in 5460 fragments.

    This disk is so fragmented that during demos; onlookers often accuse us of deliberately fragmenting it up for purposes of the demo. They tell us that we use some special tool that causes this much fragmentation.

    In fact, we used the Windows XP installation CD. We simply installed the operating system to a brand new disk. Then we installed Diskeeper so we could get the picture you see above.

    It's a common misconception that a system with a freshly-installed operating system is in its best possible condition. It isn't.

    A freshly- installed operating system starts off with its files so badly fragmented that a simple defragmentation can decrease the boot time from 153.9 seconds to 111.8 seconds. That's a 27.4% reduction in elapsed time.

    What's the first thing you do when you get that nifty new machine home? That's right, you install your favorite applications. If you don't defragment FIRST, your favorite applications ALSO end up on your system in a fragmented state. I defragment after installing or uninstalling any application.

    Don't even ask about paging file fragmentation. A paging file fragmented into over 500 fragments is definitely a barrier to optimum performance.

    So if you've been thinking "I don't need to defragment, I just bought a new system", think again.

     

    Current Versions of Law Office software


    Below is a list of the current versions of important law office software supported by Cooperative Network Integrators, Inc..



    Amicus Attorney: Downloads

    • Amicus Attorney 7: build 7.1.0.8)
    • Amicus Attorney 2008 Small Firm Edition
    • Amicus Attorney V+ with Accounting Integration v. 5.9.1
    • Amicus Attorney V+: v. 5.8.1
    • Amicus Small Firm: v. 5.8.1
    • Amicus Attorney V: v 5.1.1
    • Amicus Attorney X: v. SP1.1

    Amicus Accounting:

    • Amicus Accounting 2008
    • Amicus Accounting Small Firm Edition: release 2006.3

    Microsoft Office:

    • Click here and select Check for Updates.

    Corel Word Perfect:

    • Click here then select your version.

     

    Quick Links...

     

     


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